How do I share a file with someone outside of Party Rental?

All files should be stored on OneDrive now, which is part of your Office365 account.  Files are easily shared, however it is not intuitive how to share a file with someone outside of PRL.

Note that although you can easily do it, the recipient must have an Office 365 account – they can register for a free one if necessary, but they will need to sign in to view the file.

To share a file with someone outside of PRL:

• Navigate to the file in OneDrive and click the share icon
  
• In the popup, click the permissions where it says that anyone in PRL can edit:
  
• Now choose “Specific People”.  You may also want to review the options at the bottom circled in green.  Click the little “i” icon for information on those.
  
• Click Apply
• Now enter in the email address you want to share the file with.  When you select the email address, it will tell you they are outside of the organization.  Optionally enter a message to get emailed to that person.  Click Send.  That person will receive an email with a link – but again, they must log in – does not have to be a PRL account, just an Office 365 account, even a free one.